Privacy Policy
A legal disclaimer
PRIVACY POLICY WEBSITE
Privacy Policy for Mindful Arts and Crafts Collections
Effective Date: [Insert Date]
At Mindful Arts and Crafts Collections (operated by Samantha Scott, trading as Mindful Arts and Crafts Collections), we are committed to protecting your privacy and personal information. This policy outlines how we collect, use and safeguard your data when you visit our website, place an order or interact with our services, including The Cultured Grannies book series, Colour Me In T-Shirts, VocalTipz Beginners Singing Course, audio affirmations, custom tributes, keepsakes (to be offered at a later date), and our Mindful Music, Arts & Crafts Café events.
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1. Who We Are
We are a UK-based creative and community-led enterprise rooted in cultural education, mindfulness and creative expression. We offer wellness-focused books, music, learning tools, digital audio and community event experiences, managed by Samantha Scott.
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2. What Information We Collect
a. Information You Provide
• Name, email and contact number
• Address (for delivery)
• Payment information (processed securely via Stripe)
• Google Form responses (for orders, café sessions, course sign-ups and custom products)
• Uploaded content (for custom designs, audio or video tributes)
b. Automatically Collected
• Device/browser info, IP address and cookies (to improve site functionality and security)
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3. Why We Use Your Information
We use your personal data to:
• Process orders and send updates
• Customise and deliver products
• Coordinate event attendance
• Manage course access
• Respond to questions and requests
• Improve website usability and services
• Comply with UK legal, tax and accounting obligations
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4. Lawful Bases for Processing
Under UK GDPR, we rely on:
• Consent (you actively provide your info)
• Contract (you place an order, book an event or register for a course)
• Legal obligation (HMRC or other requirements)
• Legitimate interest (customer support or service improvement)
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5. Who We Share Data With
We only share your data where necessary:
• Stripe – secure payment processing
• Google Workspace – form collection and secure storage
• Delivery providers – for product fulfilment
• Website developers or admin staff – under strict confidentiality
We do not sell or rent your personal information.
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6. How We Store Your Data
Your data is securely stored using encrypted cloud systems. Only Samantha and authorised collaborators (such as developers, course facilitators or event staff) can access it, and only when needed.
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7. Your Rights
You have the right to:
• Access your data
• Correct any inaccuracies
• Request deletion (“right to be forgotten”)
• Restrict or object to processing
• Receive your data in a portable format
To exercise these rights, contact:
Samantha Scott
Email: samscott3@btinternet.com
Location: London, UK
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8. Cookies
Our site uses essential cookies to function and analyse basic visitor data. You can control cookie settings in your browser at any time.
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9. Data Retention
We keep:
• Order and financial records for 6 years (legal requirement)
• Event, course and form responses for up to 12 months
• Custom content for up to 12 months unless otherwise agreed
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10. Children’s Data
We do not knowingly collect personal data from children under 13 without parental consent. Any such data will be deleted.
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11. Updates to This Policy
We may update this Privacy Policy. Changes will be published on the site with the revised effective date. Where significant, we’ll notify you via email or an on-site banner.
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Contact Information
For any data concerns or questions:
Email: samscott3@btinternet.com
Location: London, UK
You also have the right to raise concerns with the Information Commissioner’s Office (ICO).